M-Box Project Management Software For Project Coordination and Task & Time Tracking

Central project and task management with integrated activity monitor.

Project Management Software lets you manage and keep track of all your projects and related tasks. With file storage and central communication it brings transparency to all collaborators on the status of individual tasks and the complete project.

The M-Box Project Management Tool Features

Project Management Software and Task Tracking

Keep track of your projects and tasks from development to invoicing with central file storage and communication. 

Never loose track of a task

Never loose track of a task: Having to chase people to ask about the status, only to find out that they may have forgotten about that activity that is crucial to the progress of your project? Expecting deadlines to be met, and hear afterwards that it was an unrealistic deadline to start with? A task can only be considered to have started successfully once it has been accepted by the assignee and is not completed until the result is approved by the task owner. In the M-Box app, these milestones are clearly marked.

Get rid of internal emails

Get rid of internal emails: Internal emails are a highly inefficient tool of communication, people spend huge amounts of time trying to find that particular mail back. More importantly even, the overview of things to be done just gets completely lost. When using the tracker, you’ll abandon internal emails in no time.

Create and organize any task quickly

Create and organize any task quickly: Individual, recurring or project related tasks can be created in a matter of seconds and become visible in the screen of the collaborator in real time. Indicate urgency via due date and importance via critical level. View all related tasks in different modes, agenda view (daily, weekly, monthly) or board views (all pending tasks filtered or unfiltered) with the click of the mouse.

Connect to vendors

Connect to vendors: Send the tasks from the app to your vendors via email and they can respond within the app without the need for an account.

Multi language chatting

Multi language chatting: Set-up chats with other M-Box users and chat with automated translation function

Activity Monitor

Activity Monitor allows to track working time of employees both in office and on remote providing you with project work time management


Who’s doing what right now?

Who’s doing what right now? The Monitor registers when a team member clocks time on a task. You will know exactly who is working on what at any moment of time and, if needed, which software is being used for that.

Connect to contractors

Connect to contractors. Open a user account for external contractors. Use the activity tracker (mouse click, keystroke monitoring, app registrations and (blurred) screenshots) for those working on an hourly based fee.

Improve employee satisfaction by allowing remote working

Improve employee satisfaction by allowing remote working The users can login from any machine via the web-portal and downloaded app, which makes the Tracker very useful for colleagues that work from remote locations.

Multi-device for each user

Multi-device for each user: Users can log in via desktop app or web portal (no software download needed) and update their tasks or track activity.

Facilitate billing and payroll management, cost allocation

Facilitate billing and payroll management, cost allocation Easy to calculate for billable hours or cost allocation of office staff for special projects. Mitigate working hours conflict with the Time Tracking functionality.

Use as stand-alone or in combination with Project and Task manager

The activity monitoring functionality can be used with or without the Project Manager at no extra cost. 


The mobile app also tracks the location to monitor the routing of the colleagues on the road.

Smart Team Project Management tool for Those Working On Remote

With Integrated Activity Monitoring

Working from home or collaborating with external contractors is on the rise during these difficult times and the trend will continue after the crisis is resolved. Monitoring the activity of colleagues is crucial to maintain and increase team productivity. 

Functionalities of M-Box Project Management Software and Task Tracker

Project manager and activity monitor combined in a powerful application. All your projects integrate with the company's resources in grid or board view.

Easy project setup

Preset, customizable, project phases let you follow the projects from beginning to end. Also, you can create non-customer related internal projects.

  • Development phase
  • Quotations
  • Manage sales orders and purchases
  • Monitor production
  • Manage shipping

Multiple Views per Project

Task list / Chart view / Calendar view / Chart

Filter by Status / Project step / Due date / Assignee / Resource

Seamless connections with customers and suppliers

Invite customers and suppliers to participate on the project boards. Flexible settings let you decide which tasks are visible for whom. 

A parallel board will be created for supplier in the portal of the external party on which he can assign tasks for his team members (not visible to you). 

Company Overview

View the active status of all projects, tasks, and jobs and their count in the different phases in a glance or filter per location, customer or project. 

Company Locations

You can create multiple locations for your company, each with their own Projects and Activity Units.

Activity Units

Create your own units in your company, for example according to your department structure: Sales, Production, Services, Purchasing, Shipping, etc. You can create as many units as needed, each with one or more activities (Development, cost calculation, orders, purchases, supplier quotations, shipping)

Schedule production jobs to your equipment

Create equipment resources to plan production jobs or use the M-Box to monitor machine uptime. 


  • Unlimited tasks, meetings, discussions and projects
  • No experience or manual needed
  • Full task traceability
  • Central task and status overview
  • Admin console for workload and time analysis
  • Agenda
  • Task dependencies
  • Gantt chart
  • Integration with Dropbox, OneDrive, Alicloud

Task Statuses

All tasks are color coded according to their status

  • New tasks (Not started)
  • Accepted by assignee
  • In progress
  • Completed
  • Confirmed: the task creator confirms and approves the task before it can be closed

My Tasks

Every user has his own board with all his/her tasks of all the projects, with multiple views.

Fully multi language

Work accross border with the multi language functionality. Communications can be set to translate automatically with your own dictionary for specific translations. 

File strorage

Up to 5 GB files storage per user with 2 GB download capacity per month

Data Security

Manage company data access of your staff per project or client. Control and keep track of file downloads. 

Fully encrypted

Only your company can access your data

Web-portal and Mobile App

Web-portal and Mobile App

Push Notifications

Push notifications via browser, mobile device or email

Project Work Time Management

Activity Monitor Functionalities
  • Fully user controlled monitor system, activity is tracked during “productive time” only
  • Admin console to activate or deactivate activity monitoring
  • Screenshots (optional blurred)
  • Key stokes and mouse clicks (no keystroke logging)
  • Internet search history, with keyword monitor
  • Browser history
  • File access history
  • Automatic categorization of active applications and web pages
  • Location tracking (phone app), when the user starts the activity monitor

Different versions of the Activity Monitor

Integrated in Project Manager Tool


Office use: monitor activity upon valid user login with the option for private time


Home use: monitor activity upon starting the clock for productive time


Server use: monitor when active, uninterrupted


Mobile: allocate productive time when on the road with GPS tracker

The average office worker will loose somewhere between 1 and 2 hours of productive time each day:
– Searches for documents and mails
– Solving IT related issues
– Private time during company hours: up to 8 hours per week (social media, shopping, employment)

Want to Reduce Such Waste in Your Company?

Try Project Management Software with integrated Activity Monitor


Go to the login page and create your account.